Employee Online Privacy Policy
In addition to the terms of the NBCUniversal policies and procedures and (for international users) the International Privacy Notice, this Employee Online Privacy Policy explains how NBCUniversal may process personal information via our employee websites and similar online services and employee mobile apps (“employee online services”). Please note that this is a general overview of the information that may be processed and additional specific notices and terms may be applied within specific employee online services where appropriate and/or required by law. Use of any employee online services is subject to the Acceptable Use Policy (International) (for international users) and Acceptable Use Policy (United States). NBCUniversal public-facing websites and online services are subject to our full privacy policy.
1. INFORMATION WE COLLECT AND HOW IT IS USED
We may collect information about you via our employee online services either where you provide it (a) directly (eg by completing a form) or (b) indirectly (eg via cookies or otherwise from your device). Where you are providing the information of a third party (such as a partner, spouse or children), you should ensure that they are aware of how NBCUniversal will use their information and have agreed to your providing their details to us.
Where you are providing information directly, you should not provide any financial or payment information (such as credit card numbers or account details), health related information or any other sensitive information, such as driver’s licence number, passport number, social security, tax ID, etc, unless expressly requested to do so.
Where information is collected indirectly, eg from your device, this includes but is not limited to cookies information (or similar technologies), unique device identifiers, unique mobile app number, and analytics data. We specifically will not track any location data unless you have been expressly advised of this data collection, and only where it is specifically necessary for the proper functioning of the employee online service or to provide a service you have requested.
Any personal information provided to, or collected by, NBCUniversal may be shared within the NBCUniversal group of companies, and with third parties for legitimate purposes such as:
- in order to provide you with services and/or benefits
- to allow you to participate in the interactive features of our employee online services to provide technical support for the employee online services
- to prevent fraud
- to generate analytics data
- for research and administration purposes
- where required by law
2. STORAGE AND TRANSFER OF YOUR PERSONAL INFORMATION
Any personal information collected via employee online services may be transferred to, and stored or processed at, a destination outside of your country, including outside of the European Economic Area (EEA) if you are based in the EEA. Where the transfer of information is to a country which does not provide an adequate level of information protection, NBCUniversal has taken steps to ensure that your personal information receives an appropriate level of protection.
3. SHARING OF PERSONAL INFORMATION
Subject to applicable laws and (for International users) the International Privacy Notice, we may share your usage and personal information with operating systems, carriers and platform providers and/or other mobile apps either operated by us or third parties, third parties who assist us in providing the employee online services or as required by applicable laws as well as with any other entities described in any particular employee online service.
4. AUTOMATIC DATA COLLECTION
We may work with analytics companies to help us understand how an employee online service is being used, such as the frequency and duration of usage. This will be anonymized and aggregated as far as possible.
5. HOW WE PROTECT YOUR INFORMATION
We maintain procedural, technical and physical safeguards for our employee online services to help protect against loss, misuse or unauthorized access, disclosure, alteration or destruction of the personal information you provide via our employee online services. We also require the service providers that help us deliver our employee online services to so the same. For example, we limit access to this information to authorized employees and contractors who need to know that information in order to operate, develop or improve our employee online services.
Usernames & Passwords
It is important that you protect and maintain the security of any account and that you notify us immediately of any unauthorized use of any NBCUniversal account. Do not disclose your password to anyone else.
4. YOUR RIGHTS AND CHOICES
Access
Individuals in certain jurisdictions have the right to access the personal information that NBCUniversal holds about you, subject to certain exemptions. If you wish to exercise this right, you should contact privacy@nbcuni.com with your request. Note that some requests may be subject to a fee.
Correction
In addition to the functionality provided to you via the employee online services (such as using “account settings” for registered users), where legally required we provide online visitors with access to their personal information and the ability to review, update and correct it. If you submit, amend or update personal information via an employee online service, this will not update your personal information elsewhere within NBCUniversal. Please ensure that any changes to your personal information, such as a change of name, address, etc are notified via the usual channels on the intranet and via your HR representative.
Data Retention and Deletion
We will retain your data for as long as you use the employee online services and for a reasonable time thereafter. If you’d like to delete information provided via the employee online services, please use the settings on the employee online services or contact us at privacy@nbcuni.com and we will respond in a reasonable time. Please note that some or all of this data may be required in order for the employee online services to function properly, and we may be required to retain certain information by law.
Employee Mobile Apps
In addition to the options noted above, and provided by your mobile operating systems, you may opt out of processing of personal information on employee mobile apps by uninstalling the employee mobile app. You may use the standard uninstall processes as may be available as part of your mobile device or via the marketplace or network you used to download the employee mobile app.
Location Data
This app collects location data to enable the “Live Track” feature even when the app is closed or not in use. We collect location data only with express permission from you and do not share or sell your location data.
Cookies
You have the choice whether to accept the use of cookies and we have explained how we can exercise your rights, as follows:
- Most browsers are initially set up to accept HTTP cookies. The “help” feature of the menu bar on most browsers will tell you how to stop accepting new cookies, how to receive notification of new cookies, and how to disable existing cookies. For more information about HTTP cookies and how to disable them, or restrict the categories of cookies you wish to accept, you can consult the information at www.allaboutcookies.org/manage-cookies/.
- Controlling the HTML5 local storage on your browser depends on which browser you use. For more information regarding your specific browser please consult the browser’s website (often in the Help section).
- For more information about Flash “cookies” or local storage objects or LSOs, and how to disable them, you can consult the information provided at http://kb2.adobe.com/cps/526/52697ee8.html.
Please note, however, that without HTTP cookies and HTML5 and Flash local storage, you may not be able to take full advantage of all our employee online services features and some parts of the employee online services may not function properly.
9. CONTACT US
For any queries in relation to this Employee Online Privacy Policy please contact us at
privacy@nbcuni.com.